Collect fees and dues (invoice ledger and unpaid reminders)

Club → Fees & Dues is where you manage the invoice ledger, payment reconciliation, and unpaid reminders. This feature is owner-only (→ Permissions and what can be delegated).

1. Create a plan and assign it

1. Open the "Plans & assignments" tab.
2. Create a plan (for example, U-12 monthly dues). You'll set the amount, cycle, and due date.
   • Cycle … Monthly / Yearly / One-time
   • Due date … Specify a day between the 1st and 28th of the month
3. Assign the plan to players. You can also adjust the amount individually, for example for sibling discounts.

2. Generate invoices

In the "Invoice ledger" tab, select the target month and click "Generate invoices for this month". Invoices are never generated twice for the same month.

3. Reconcile payments

When a payment comes in, "reconcile" the row in the ledger. You can choose the reconciliation method from Cash / Bank transfer / Online payment / Other. You can also undo (revert to unpaid), waive, or cancel an invoice.

4. Remind unpaid members

Select the unpaid rows and click "Remind selected unpaid". Reminders are delivered via in-app notification and push notification.

Who pays the online payment fee

For each plan, you can choose who bears the payment processing fee.

• Club pays (default) … Guardians pay exactly the set amount, and the fee is deducted from the club's payout.
• Payer pays … Guardians pay including the fee, and the club receives the full amount.